Property Management Software in Kenya
ProSuite is Kenya's all-in-one property management platform. Collect rent via M-Pesa, track arrears, manage tenants, manage land sales, run hotel bookings, and capture leads on WhatsApp — all from one dashboard.
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A Property Management System That Handles WhatsApp Inquiries for You
When a potential tenant or buyer messages your business on WhatsApp, ProSuite AI replies instantly — searches your listings, shares matching units with prices, answers questions, and books viewings. All without you lifting a finger.
- Responds to inquiries in seconds, day or night
- Searches your active listings and sends matching units
- Collects lead details — name, budget, move-in date
- Books viewings and notifies your team automatically
Built for Every Type of Kenyan Property Operator
One platform, four business types — each with its own workflow and tools.
Landlords
Collect rent, track arrears, manage tenant records, and see your portfolio income — without calling tenants every month.
Property Managers
Manage multiple properties for different owners. Generate owner statements, charge management fees, and give owners their own view.
Plot & Land Sellers
Manage plot sales — cash or payment plans. Track which plots are available, reserved, or sold. Detect missed payments and generate sale agreements.
Hospitality Operators
Manage hotel or guesthouse rooms, bookings, check-ins, check-outs, and payments — with WhatsApp booking inquiries built in.
Everything You Need to Manage Property in Kenya
From rent collection and arrears tracking to land sales and hospitality bookings — all in one platform.
Rent Collection & Tenant Management
Collect rent on time, every time — M-Pesa, bank transfer, or cash
ProSuite generates monthly rent invoices automatically for every tenant based on their unit, lease start date, and agreed rent amount. Tenants receive their invoice by SMS and email. When they pay via M-Pesa, the payment is matched to their account instantly. You see exactly who has paid, who is partially paid, and who is overdue — in one dashboard.
- Auto-generate invoices on the 1st of every month
- M-Pesa STK push — tenants pay with one tap
- Partial payment tracking and balance carry-forward
- Tenant portal for self-service payment history
- Bulk SMS payment reminders to all overdue tenants
- Owner statements showing income per property
Collect rent on time, every time — M-Pesa, bank transfer, or cash
Arrears Tracking & Debt Management
See every unpaid balance and follow up automatically
Arrears are the biggest cash-flow killer for Kenyan landlords. ProSuite tracks every outstanding balance in real time — from one month overdue to 12 months. You can send bulk SMS reminders to all overdue tenants with one click, set automated escalation notices, and generate an arrears report for any date range to share with property owners.
- Real-time arrears dashboard per property and per tenant
- Bulk SMS reminders with outstanding balance included
- Escalation notices at 7, 14, and 30 days overdue
- Arrears report exportable to PDF or Excel
- Write-off and dispute management
- Historical arrears trend per unit
See every unpaid balance and follow up automatically
Land Sales & Plot Management
Track every plot, buyer, and payment — cash sales or instalment plans
The ProSuite land sales module is built for Kenyan plot sellers and real estate companies. Whether your buyers pay in full or on an instalment plan, ProSuite handles both. Create a project, add your plots with sizes and prices, and record sales as they happen. The system generates sale agreements, tracks payment schedules, and flags missed payments automatically. Buyers can even discover available plots on WhatsApp before you close the deal.
- Project dashboard with all plots, statuses, and revenue
- Plot status tracking: available, reserved, sold, fully paid
- Cash sales and instalment plan support in the same project
- Payment schedule tracking with missed payment alerts
- Sale agreement generation (PDF download)
- WhatsApp listing — buyers inquire about plots directly on WhatsApp
- Financial summary: total expected, collected, and outstanding per project
Track every plot, buyer, and payment — cash sales or instalment plans
Hospitality & Booking Management
Run your hotel, guesthouse, or Airbnb from the same platform
ProSuite includes a dedicated hospitality module for hotel owners, guesthouse operators, and short-stay rental managers in Kenya. Manage room availability, record bookings, track check-ins and check-outs, and collect payments — all in one place. Guests can also discover available rooms and check prices directly on WhatsApp, letting you close bookings without a website or app.
- Room and unit availability calendar
- Booking records with guest details and stay duration
- Check-in and check-out tracking
- Payment collection per booking (M-Pesa supported)
- WhatsApp booking inquiries — guests get room options instantly
- Revenue report per room and per month
Run your hotel, guesthouse, or Airbnb from the same platform
WhatsApp Lead Capture & Inquiry Management
Turn WhatsApp messages into tenants, buyers, and bookings
Every Kenyan customer is already on WhatsApp. ProSuite connects a WhatsApp Business number to your property listings so potential tenants, land buyers, and hotel guests can message you and immediately get a list of available units, prices, and details — automatically, 24/7. No app download, no website form, no missed enquiry. Every inquiry is logged in your ProSuite CRM for follow-up.
- Auto-reply with matching available units or plots
- Send photos, prices, and unit details via WhatsApp
- Log every inquiry as a lead in your CRM
- Book viewings directly from WhatsApp
- Assign inquiries to your sales team for follow-up
- Works for rentals, land sales, and hotel bookings
Turn WhatsApp messages into tenants, buyers, and bookings
Reports, Owner Statements & Portfolio Insights
Know exactly how your property portfolio is performing
ProSuite gives you real-time financial visibility across your entire portfolio. See income collected, arrears outstanding, and occupancy rates at a glance. Property managers can generate owner statements at end of month — showing total rent collected, management fees deducted, and the net payout — and send them directly from the platform. All reports export to PDF or Excel.
- Portfolio overview: income, arrears, occupancy by property
- Monthly owner statements with management fee deductions
- Net payout calculation per owner per month
- Occupancy rate trends over time
- Rental income vs arrears comparison charts
- Export to PDF or Excel for accounting
Know exactly how your property portfolio is performing
Multi-Property & Multi-Owner Management
Manage one property or a hundred from the same account
Whether you manage a single apartment block or a portfolio of 50 properties across Nairobi, Mombasa, and Kisumu, ProSuite scales with you. Organise properties under different owners, assign managers to specific properties, and keep finances separated per owner. Each owner can get their own read-only portal to track their income without seeing other owners' data.
- Unlimited properties and units on all plans
- Separate financial tracking per property owner
- Role-based access: manager, owner, staff
- Owner portal with read-only income view
- Property grouping by location or owner
- Consolidated reports across all properties
Manage one property or a hundred from the same account
Why Kenyan Property Operators Switch from Spreadsheets to ProSuite
Spreadsheets work for 3 units. They break at 10. ProSuite replaces the spreadsheet, the WhatsApp group, the manual follow-up calls, and the end-of-month scramble.
Calling every tenant at month-end to remind them to pay
Automated SMS reminders go out on the 1st — you only follow up with the ones who still haven't paid
A WhatsApp message from a potential tenant goes unanswered over the weekend
ProSuite replies instantly 24/7 with available units, prices, and photos — you wake up to a qualified lead
End-of-month: manually calculating owner payout in Excel for 6 different owners
One click generates owner statements with management fees deducted and net payout calculated
Pricing
Simple, Transparent Pricing
One plan, all features — pay only for how many units you manage. Start small, grow as your portfolio grows.
All plans include every feature
Property & unit management
Tenant invoicing & payment tracking
Arrears detection & management
SMS & email reminders
WhatsApp lead capture
Maintenance request tracking
Owner statements & payouts
Bookings & hospitality management
Land sales & instalment tracking
Reports & portfolio insights
Tenant & buyer portal
14-day free trial
Your entire property business,
organised in one place
ProSuite is a product of Regginna Technology Services Limited — a software company founded in Nakuru, Kenya. We exist to give landlords, property managers, land sellers, and hospitality operators one modern platform to run their entire portfolio.
We started from a simple observation: most property operators manage their portfolios on WhatsApp groups, paper receipts, and spreadsheets. ProSuite changes that — without changing how you already communicate.
- Regginna Technology Services Limited
- Kenya / Nakuru, Kenya
- info@pro-suite.co
- +254 715 363 474
Any property type
Rentals, land sales, hotels, short stays — one platform for all of them.
WhatsApp-native
Built around how property operators already communicate with customers.
Data you own
Your data is yours. We never sell or share it with third parties.
Mobile-first
Works on any phone, loads fast on mobile data, no app required.
Frequently Asked Questions
Everything you need to know about ProSuite property management software in Kenya.
Is ProSuite suitable for small landlords in Kenya with just 2–3 rental units?
Yes. ProSuite pricing is based on the number of units you manage, so small landlords pay less. You get the full feature set — WhatsApp lead capture, M-Pesa rent collection, invoicing, and arrears tracking — even on the smallest plan. Many ProSuite customers started with a single bedsitter block and scaled up.
Does ProSuite work for plot sellers in Kenya?
Yes. ProSuite has a dedicated land sales module built for Kenyan plot sellers and real estate companies. You can create projects, add plots with individual prices, record sales whether the buyer pays in full or on an instalment plan, and track all payments against each buyer. The system flags missed payments automatically and generates sale agreement PDFs.
Can ProSuite collect rent via M-Pesa?
Yes. ProSuite integrates with M-Pesa so tenants can pay rent using STK push (they receive a prompt on their phone) or by sending money to your business till or paybill. Payments are matched to tenant accounts automatically. You can also record cash and bank transfer payments manually.
How does ProSuite use WhatsApp for property management?
ProSuite connects a WhatsApp Business number (via the WhatsApp Business API / Safi) to your property listings. When a potential tenant, land buyer, or hotel guest messages your number, ProSuite replies automatically with available units, prices, and photos. Every inquiry is logged as a lead so you or your team can follow up. No app download is required on the customer side.
Can I manage a hotel or guesthouse with ProSuite?
Yes. ProSuite includes a hospitality module for hotel and guesthouse operators in Kenya. You can manage room availability, record bookings, track check-ins and check-outs, and collect payments. Guests can also inquire about room availability and pricing directly on WhatsApp.
Does ProSuite work for property managers who manage on behalf of owners?
Yes. ProSuite is built for property managers who handle multiple properties for different owners. You can link properties to their respective owners, charge management fees, generate owner statements showing total income collected minus your fees, and give owners their own read-only portal to track their earnings.
Is there a free trial?
Yes. Every new ProSuite account starts with a 14-day free trial. No credit card required. You get full access to all features — WhatsApp lead capture, M-Pesa rent collection, land sales management, hospitality bookings, reporting, and everything else — during the trial period.
Is ProSuite hosted in Kenya or on international servers?
ProSuite is a cloud-based platform hosted on reliable international cloud infrastructure with data residency options. For organisations that require on-premise or self-hosted deployment, ProSuite offers a self-hosted edition that can be installed on a server in Kenya.
Start Managing Your Property the Right Way
Join landlords, property managers, plot sellers, and hospitality operators across Kenya who use ProSuite to collect rent, track payments, and close deals on WhatsApp.
Create Your Free Account14-day free trial · No credit card required · Full access to all features